AI is something you use every day, even if you don’t realize it. Virtual assistants like Siri or Alexa couldn’t exist without artificial intelligence, and neither could the predictive text feature on your smartphone.

But AI has applications that extend far beyond these everyday uses. In fact, AI has the potential to make your work life much simpler. Here are 12 ways it can do just that.

1. Writing emails

When you’re trying to get through a backlog of emails, it can be tempting to respond with short, one-word answers or to not respond at all. But the way you write emails can have a big impact on your professional reputation and your relationships with colleagues and clients.

An AI email writer can help you write better emails by analyzing your writing style and suggesting ways to make your emails more professional, more friendly, or more concise. This can be especially helpful if you’re writing an email to someone you don’t know very well or if you’re trying to communicate with someone who speaks a different language.

2. Scheduling meetings

One of the most time-consuming and frustrating tasks many professionals have to do is schedule meetings.

If you’re trying to coordinate with a large group, it can take days to find a time that works for everyone.

AI scheduling tools like x.ai and Clara can take this task off your plate.

These tools can use natural language processing to understand your scheduling preferences and communicate with your meeting attendees to find a time that works for everyone.

Then, they can automatically add the meeting to your calendar.

This can save you hours of time each week and help you avoid the frustration of trying to coordinate schedules.

3. Booking conference rooms

There are few things more frustrating than trying to book a conference room for an important meeting, only to find that they’re all taken.

AI can help you avoid this situation by learning your meeting habits and preferences and suggesting the perfect conference room for you.

AI can also help you keep track of your meetings and make sure you don’t double book yourself.

4. Answering frequently asked questions

It’s not just customer service representatives who can make use of AI to answer frequently asked questions. Chatbots are a great way to save you time and effort by answering questions that people ask you frequently, such as what your business hours are or how to reset a password.

You can use AI to create a chatbot that will automatically answer any questions your customers have. This will save you a lot of time and effort, and it will also help you provide better customer service.

5. Creating to-do lists

We all have our own ways of creating to-do lists, but what if you could have an AI create one for you based on your calendar and emails? That’s exactly what you can do with tools like Google’s Tasks or Microsoft’s To Do.

With these tools, you can easily create a to-do list with just a few clicks. Simply connect your calendar and email, and the AI will automatically create a to-do list for you based on what’s on your calendar and in your emails. You can then add or remove items as needed, and you’re good to go!

6. Taking notes

When you’re in a meeting, it can be difficult to participate and take notes at the same time. AI tools, like Otter.ai, can record the conversation and transcribe it in real time. This allows you to be more present in the conversation and not have to worry about taking detailed notes. Plus, you can refer back to the transcript later and make sure you didn’t miss anything.

7. Managing customer support

Customer support is another area where AI is making a big impact. Chatbots have become a popular way for companies to provide instant, 24/7 customer support.

AI chatbots use natural language processing to understand and respond to customer queries. They can also be programmed to learn from past interactions and improve over time.

By using chatbots to handle routine customer support queries, companies can free up their human support teams to focus on more complex issues. This can lead to faster response times, higher customer satisfaction, and lower support costs.

8. Filtering resumes

Hiring is a time-consuming process. It can take weeks to write job descriptions, post to job boards, interview and make final decisions. For many companies, the most time-consuming part of the hiring process is the initial resume review. 

AI can help you sort through resumes and identify top candidates in a fraction of the time it takes to do it manually. You can then spend your time speaking with the most qualified candidates, rather than spending hours reading through resumes. In some cases, it can even assist with public records lookup to verify employment history or credentials during background checks  helping HR teams save time while maintaining due diligence.

9. Filling out forms

Filling out forms can be time-consuming and tedious. But AI-powered software can take over this task with ease.

For example, if you have an expense report to fill out, you can simply take a picture of your receipt, and the AI will fill in the necessary information for you.

AI can also assist with visual tasks—for instance, helping you remove background from images automatically, saving time on design or presentation prep. To further optimize forms and reduce abandonment, consider implementing form tracking to understand where users drop off, hesitate, or encounter friction. This data can help you streamline form design and boost completion rates.

This is just one example of how AI can take over form-filling tasks, but the possibilities are endless.

10. Managing your calendar

We all have those days when our calendars are packed with meetings and we don’t have time to do anything else. But what if you could have an AI assistant help you manage your calendar so you can focus on getting your work done?

There are a number of AI tools available that can help you manage your calendar. These tools can look at your schedule and help you find the best times to schedule meetings, they can help you find time to get work done, and they can even help you find time to take a break.

11. Social media management

Social media management and chatbots are two of the most common uses of AI in marketing. AI can help you manage your social media by creating posts, curating content, and even engaging with your audience.

AI can also help you analyze your social media data to identify trends and patterns, and even predict future performance. This can help you make more informed decisions about your social media strategy, and save you time and effort.

12. Creating reports

Creating reports can be a time-consuming process, but AI can simplify that by performing the task for you. Some AI tools AI Presentation Maker can even analyze the data and create visualizations to be included in the report.

By using AI to create reports, you can save time and focus on other important tasks. Plus, you can feel confident that the report will be accurate and error-free.

Conclusion

As you can see, AI is the future of business. It can help you improve team communication, streamline processes, and even help your employees manage their time better.